Event Posts

Each website’s calendar is handled by its events module. The events module automatically creates a calendar listing and lets visitors export a town calendar event to their phone or computer calendar.

Event posts are used for scheduled events or other types of information that would go on a calendar.

DO NOT use this for background information or season long windows like labeling red weeks and blue weeks. Instead use the Collection schedule module.

Create a single event

  1. Log in
  2. Go To Dashboard View
  3. Hover over Events on the Toolbar
    1. Select add new

Edit an existing event

Front End

Editing an event through the front end view is the easiest way.

  1. Log in
  2. Go to Front End View
  3. Browse to the event you need to edit
  4. Click the edit event button
  5. Make your desired changes and click the update button.

Dashboard

  1. Log in
  2. Go to Dashboard
  3. Click the events menu item in the toolbar on the left
  4. Click the title of the event you wish to edit
  5. Make your desired changes and click the update button.

Import a list of events

The best way to quickly create a series of events is by importing them via spreadsheet.

First download the event-import-example for Board Meetings and other recuring events.

To add a new years holidays to the site use the Holiday Closings

Open the spreadsheet in excel and fill out each event as a new row. You must fill out the following fields

Event Name
Name of the event. Multiple events can have the same name. ie; There can be 12 events with the name “Board of Adjustment Meeting” as long as they are on different days.
Event Description
The main content for the event’s details page. This is what people will see if they click on the event. If you need to add pictures to an event import it first then go back end edit the event description in WordPress.
Event Start Date
Day the event starts. Must use m/d/yyyy format
Event Start Time
Time the event starts. Must be in 7:00:00 PM format
Event End Time
Time the event ends. Must be in 7:00:00 PM format
Time Zone
Time Zone for the event. Use America/New_York
Event Category
This is what the website uses to sort the events into categories. Each type of meeting has its own category which is used by the website to show the next meeting of a particular group on that groups details page. This must match and existing category. These are the categories currently in use:
  • adjustment
  • aldermen
  • aldermen-briefing
  • aldermen-regular
  • appearance
  • disabilities-council
  • park-recreation
  • planning
  • pope-park
  • public-services
  • recreation
  • sister-city
  • town-hall-closings
  • transportation-vision-meeting
If this is a new type of recurring meeting please put in a help desk ticket to have it added to the site.
Event Tag
These are labels that can be given to an event, an event can have multiple tags but they must be seperated by a comma.
Event Venue Name
Where the event is located. The calendar feature will automatically fill out the rest of the venue information and generate a map. The event venue must already exist in the system before importing. If you are not sure what the venue names are you can check it by going to the events menu in the dashboard view and selecting venues.

Create an Event Venue

Event venues are used to indicate where an event occurs. Each venue will automatically generate a map of its location and provide instructions on how to get there. Venues must be set up before they can be used for an event.

  1. Log in
  2. Go to the dashboard view
  3. Hover over events in the left toolbar
    1. Click venues
  4. Click add new
  5. Fill out venue information
    • Phone and Website refer to the venue itself
    • ie; if there is an event at the Folly you can list their website and contact information
    • Phone and website information for the event can be added when you post the event itself